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*IMPORTANT NOTICE*
We make every effort to keep clients
fully updated within this section and the Help menu. Despite
this we are constantly receiving telephone calls for help with topics
either covered in our help section or within client updates.
Whilst we endeavour to provide our
clients with the help that they need we can no longer provide this
free of charge when the answers can be found in the Help section or
Client Updates.
On these occasions the telephone call
will be charged at £0.50 per minute.
Please try to find the answer before
calling.
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Installation problems.
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If
you are having problems with software installation try These
solutions |
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Reports not
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When you have downloaded the crystal
report viewer and try to view reports you may find that driver and
vehicle reports are not displayed – a blank white page appears.
Try the fix outlined in the following PDF file. |
The Working Time
Directive - discussed
The Working Time
Directive - In
brief
The Working Time
Directive - procedures and record keeping.
You will need to follow
these simple
procedures to enable you to conform to the WTD, using this system
only. Without the need to keep reams of paperwork,
for 2 years or more.
The Working Time
Directive - Three new reports
-
View them here
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Print them here
27 kb
24/04/06
Clients
must make themselves aware of the new legislation coming into force.
1.
Regulation (EC) No 561/2006 of
the European Parliament and of the Council of 15 March. 2.
DIRECTIVE 2006/22/EC OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 15
March 2006 on minimum conditions for the implementation of Council
Regulations (EEC) No 3820/85 and (EEC) No 3821/85 concerning social
legislation relating to road transport activities and repealing Council
Directive 88/599/EEC Details
can be found on the homepage.
20/01/2006
Update - breaks to be taken after 6 and 9 hours
Following
advice from VOSA, Siemens have changed the way that the program determines
breaks for 6 and 9 hours driving. There will be 3 offences.
-
Failing
to take a break of 30 minutes after 6 hours working.
-
Failing
to take a break of 30 minutes between 6 and 9 hours working.
-
Failing
to take a break of 45 minutes where working in excess of 9 hours.
01/06/2005
Q. A
client has asked why they can't get an average for the month of April when
their period is 07/02 to 07/08.
They
have set their period to run from 07/02 but when they enter dates for
just April the RTD report prints out the averages going back to
February.
Also
there are only 2 RTD reports when the advanced release said there would
be 3.
R.
The WTD reports
will only run for the period specified in the WTD configuration page.
This is because none of the WTD calculations have any meaning outside of
the legal 4 or 6 month periods. The calculations also have to run
between fixed weeks starting on Monday and finishing on a Sunday. The
first and last days of a month do not necessarily coincide with the
start and end of fixed weeks.
The
user can still get monthly averages if they wish when using the WTD
Driver analysis report as this will give meaningful figures for each
fixed week.
There
are 3 reports but the 3rd report is only available on the Gold service,
although the 2 most useful reports are included in both Bronze and
Silver services.
17/05/06
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Correct
use of digital tachographs
If you are using clock
cards, worksheets or any other method to record
working time you may be guilty of making a false
record if you do not use the digital tachograph
correctly! Details
Recording All your daily working time.
In
order for us to perform accurate analysis, where a driver commences, or
finishes work before or after recordings on his tachograph chart he
should record his start and finish times by drawing a line on the front
of the chart indicating his start time EDR - (End of daily rest) and
finish time SDR - (Start of daily rest). He is not
required to write the start and finish times on the chart.
EWR and SWR should be used
where the weekly rest is ended or started.
VOSA
guidance.
In
their booklet Drivers Hours and Tachograph Rules for Goods Vehicles in
the UK and Europe, under the heading How are daily rest periods
recorded. The following advice is given.
'
When a chart cannot be left in the vehicles tachograph to record a daily
rest period, drivers should make manual entries, for example DR 18.30, end
DR 06.30.'
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Use
of crossed hammers
New law requiring you to use the crossed hammers mode
Details here
Incorrect
selection of mode switch
From May 2006 drivers are required by law to use crossed hammers when
they are working and the box mode when they are on a period of
availability. These
periods are explained in information
sheet 23
Where
you are using
the tachograph to record working time,
selecting rest or box mode when you are working so as to keep your average below
48 hours per week will fool no-one.
Drivers who leave their tachograph on rest or box will be questioned regarding these periods,
when stopped by VOSA or the Police and could even risk a silent check.
The
only way is to use your tachograph correctly using crossed hammers when
you are performing any type of work.
We will not validate
analysis where companies or drivers are selecting box when the are
working and should be selecting crossed hammers. This can be
construed as a false record.
The New RTD reports and
latest releases from Siemens
- Correspondence
from Siemens.
- Questions
on the RTD to VOSA and Siemens with their replies.
Settings
for the RTD reports
1. You must set your
parameters for the RTD reports in respect of your reference period, when
it starts and whether or not there is an agreement to opt out of the 10
hour night shift.
To change your setting follow the instruction
here. RTD
settings
2. Once you enter another
period you must o to your RTD
settings and
change the dates of your period to the current ones, otherwise you will
not be able to view and print reports for the new period.
What's
New
09/08/2005
*
VOSA is now warning drivers that they will take action for wrong mode
selection where a driver leaves the mode on rest all day or does not use
crossed hammers for loading and unloading.*
*
You could also
risk prosecution for a false record if it can be shown that you
deliberately intended to deceive anyone examining the chart into
believing that you were on rest or a POA, when in fact you were working!
*
Putting
the tachograph in after starting or removing it before the end of the
shift
Putting
your tachograph in after you have started your shift or removing it as
soon as you stop driving to reduce the weekly average will not
work. The tachograph should correspond exactly to the start and
finish times on clock cards and work sheets.
Some
drivers are inserting charts after they have checked the vehicle and the
tachograph shows driving immediately, or shows driving as the last
duty. This will be picked up immediately since very few drivers
start or finish duty with a driving period.
DO
NOT TRY TO BUCK THE SYSTEM. RECORD ALL OF YOUR DUTY TIME
CORRECTLY. OTHERWISE YOU WILL FACE PROSECUTION FOR FAILING TO KEEP
RECORDS OR USING THE WRONG MODE, WHICH COULD
RESULT IN A FALSE RECORD IF IT CAN BE SHOWN THAT YOU DELIBERATELY USED
THE WRONG MODE WITH INTENT TO DECEIVE.
Incorrect
results WTD reports - holidays
When
running RTD reports incorrect totals have been reported for weeks where
holidays have been recorded, including the Saturday and Sunday, either at
the end of the week or between weeks.
For
example where a driver takes a holiday from Monday the 1st to Sunday the
7th, if you select holidays in the Driver Planner from the 1st to the 7th,
then both Saturday and Sunday will also be recorded as holiday, even
though they still show up as non-working days on the driver planner.
When
recording holidays only select Monday to Friday as holiday. If the
driver is taking 2 weeks holiday record it in two sessions of Monday-Friday
for week one and then repeat for week two.
If
you have recorded two weeks holiday for existing drivers and you are
experiencing incorrect results then simply go into the driver planner and change
the Saturday/Sunday at the end of the holiday week or in between holiday
weeks and select non-working day from the drop-down menu at the top, for
the days in question. Save this selection and this will correct the
error.
14/11/05
Breaks
in relation to WTD
There
is a great deal of discussion regarding the interpretation of article
5 of DIRECTIVE 2002/15/EC OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL
of 11 March 2002
regarding the breaks to be taken after 6 and 9 hours working time,
especially after the article relating to Stephen Kirkbridge's allegation
that certain software is interpreting this part of the legislation
incorrectly.
To
clarify this I have sent an email to Siemens and they have given their
response.
23/11/05
25/11/05
Exceeding
10 hours night working
An
explanation of the 10 hour night time working rule. Details
05/12/05
- Overspeeds
and Speed limiter malfunctions.
There
are two offences in relation to overspeeds.
-
The
first relates to an overspeed where the limiter is working correctly
and which is generally due to the driver exceeding the speed
limit for the vehicle, when travelling downhill on overrun.
This is the offence of Overspeed 90 kph ( 56 mph ), which
does not mean that the speed limiter is not working correctly.
-
Where
a vehicle is constantly travelling at speeds in excess of 90 kph
then the offence of - Speed limiter may not be working will
be indicated. This can obviously be due to interference by the
driver or a mechanical defect.
See
information sheet 32
and overspeeds
General
Changes
Paper
Reports
Paper
reports have now been phased out. There is no need for you to wait
for reports through the post. You can view and print any reports
you want online. Your charts will be returned as normal.
Excess
drives, insufficient breaks
Although
we endeavour to be as accurate as possible with the analysis you may
occasionally see breaks that are just short or drives which are just
over the maximum such as, 43 minute breaks, 4.31 or 4.32 cumulative
driving , 10.03 daily driving and 8.58, or 8.59 daily rest, etc. You
can either ignore these minor infringements which are normally edited
out or you can contact us by email at tachochart@aol.com
and we will amend the charts concerned.
Questions
on the RTD We
are now starting to build a bank of questions on the RTD and also how
Siemens are dealing with certain criteria. You can visit this page here Fleet
updates It
is the responsibility of every client to keep us informed of changes to
their fleets and vehicle weights. We will not be held responsible
for incorrect analysis relating to vehicles where we have not been
informed of their weights.
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You
can complete and post this form
to have your details amended.
Analysing
under EEC and Domestic Regulations Where
you have a fleet which involves some vehicles being used under the EEC/RTD
rules and others used under Domestic Regulations, you must change the
selection before analysing the charts. For
example if you are analysing charts under EEC/RTD you must go to the
Options menu/Hours Law Setup and select EEC/RTD. If
you wish to analyse charts that have been completed under Domestic
Regulations you must select UK Domestic. 
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